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Powered By Sage Evolution

With Over 5000 Installations Country-Wide!



Powered by Sage 200 Evolution, InstantRetail offers the most powerful accounting solution available to SPAR stores. With over 25 years experience in accounting software solutions, you can rest assured that your accounts are being handled by the leading South African accounting software solutions provider. And now you can take advantage of the powerful Sage 200 Evolution solution fully integrated to your SIGMA system with modules designed by SPAR for SPAR!

Sage 200 Evolution Features

General Ledger

The General Ledger is the heart of the financial function of your company. All processing you do eventually reflects in the General Ledger. The system has no tedious month or year-ends. The system is date driven, allowing you to post transactions to any period at any time. You can block periods that are complete, thereby preventing operators from accessing them in error and stores five years of information.

Segmented General Ledger

If you have a complex and multidimensional General Ledger, you can create General Ledger accounts using multiple segments up to ten levels.

Cheque Printing and EFTs

You can print cheques from any bank account. The cheque layout is fully customisable to accommodate requirements from different banks. You utilise user access levels to control who can print cheques.

Receivables and Payables

Sage Evolution ERP gives you instant access to customer and supplier balances, overdue totals and sales/purchases history. Drill down features and reports are available when you need a more detailed analysis of customer/supplier transactions. You can create multiple delivery addresses for each customer and supplier. Set processing defaults for delivery requirements/ addresses, selling prices and discounts which you can override for each transaction.

Multiple Debtor & Creditor Control Accounts

If you wish to analyse debtors and/or creditors in the General Ledger, you can use more than one General Ledger control account for Receivables or Payables. This is over and above your normal reporting within the Receivables and Payables ledgers.

Sales & Purchase Order Entry

You can maintain and control outstanding orders, processed orders and back orders. This module integrates fully into Sage Evolution ERP’s Inventory, Receivables and Payables modules.

This module allows for the following:

  • Print and process purchase and sales orders, and then fill these orders in part or in whole, keeping track of outstanding orders.
  • Create financial lines, which allows you to post non-stock amounts directly to General Ledger accounts
  • Allocate sales and purchases to projects.
  • You can do this on a document basis or even line by line on each document
  • Allocate sales representatives to each document or even to individual document lines
  • Reserve stock quantities for customers when they place an order
  • Print picking slips and delivery notes
  • Create purchase orders automatically using the reorder fields on the inventory records
  • Create quotes and convert into sales orders once confirmed
  • Powerful reports help you manage outstanding and overdue orders
  • Merge multiple orders into a single invoice

Tax Processing

A new Tax node has been added to the Sage Evolution software to align the SARS requirements pertaining to VAT submissions in South Africa. This node will host all tax related information pertaining to your business. This node will include the generating of:

  • Tax Types
  • Tax Groups
  • A Tax Report based on the SA VAT 201 layout. This is referred to as the Tax Box Report. This report will allow you to consolidate transactions by reference.

Bank Statement Manager

This module allows for the cash book to be electronically populated when a bank statement is imported where large volumes of transactions are processed. Once verified, the information can be updated to a cash book batch and then to the general ledger. The bank statements are acquired by using a download facility that’s provided by each of the four major banks in South Africa (ABSA, First National Bank, Standard Bank, Nedbank). Supported formats include OFC, CSV and ASCII.

The advantages of using this module include the instant processing and coding of accounts once the initial process of assigning recurring coding has taken place; and the process of reconciliation and account coding is virtually guaranteed. Another benefit exists for transactions where the codes have been assigned as per the relevant accounts. Codes need not be assigned a second time – only new transactions have to be coded in the months to follow.

Intelligence Reporting

Sage Pastel Intelligence Reporting is an add-on module that dynamically links to your Sage accounting data, taking your business beyond standard reporting functionality. You can generate spreadsheets by simply extracting Sage Accounting data and converting it into an easy-to-read, graphic format. Sage Pastel Intelligence Reporting retains report formats and makes them available for future use. You also have instant access to ‘live’ information and that last minute journal no longer impacts your Excel reporting. Monthly financials account for a large percentage of manual Excel labour.

Sage Pastel Intelligence Reporting offers a customisable pack which provides drill-down functionality. You can customise the standard set of reports and templates, and create new ones. It gives you flexibility with the combinations of financial data you choose to report on.

Sage Pastel Intelligence Reporting ships with Management Packs (Balance Sheet, Income Statement), Sales Master (Sales Reports), Inventory, Purchasing options, and more.

Report Writer

The Report Writer module allows you to customise standard reports per user as well as stationery layouts per user. It integrates into every module in the Sage Evolution ERP range.

Integrated with Microsoft® Office

Seamless integration with MS Office means that you can e-mail any report. You can use several standard formats such as HTML or PDF. You can also export data into Word or Excel, where you can perform your own complex data manipulations. This feature complements Sage’s extensive range of management reports.

Advanced Security

Your data is your data! We understand the need for confidentiality within your business. You need to control access to this information. Sage Evolution ERP features multi-level, menu-driven password access control. Sage Evolution also enables you to control who sees what with password protected menus.

System Audit Manager

Eliminate internal fraud and unauthorised transacting within your business with the System Audit Manager. This tool assists you to track and manage database activities for all or selected database tables allowing you to report on detail changes for both transaction and masterfile tables.

Powerful features unmatched by other retail solutions!

Software FeaturesOther Retail SoftwareInstant Retail Accounts
GL Accounts Structure2-3 Levels10 Levels
Number Of Financial Years2-3 YearsUnlimited
Comprehensive Accounts PayableBasicYes
Comprehensive Accounts ReceivableBasicYes
Consolidated Multi-Store ReportingBasicYes
Consolidated Multi-Store Accounting (Branch Accounting Module)NoYes
Audit Module (Full Audibility)NoYes
Audit Trails Per ModuleNoYes
SARS Tax (SA VAT 201 Report)NoYes
Claims Management DashboardNoYes
User Defined Fields (User Created)NoYes
Project With P&L ReportingNoYes
Report Writer – Design Your Own ReportsNoYes
Stationary Customization – Created by YouNoYes
Alert Manager – Notifications Created By YouNoYes
Multi-Currency Mudule (Expand Into Africa)NoYes
Business Intelligence Reporting (Add Your Own Reports)NoYes
Debtors Manager – Log Debtor Queries To Age-AnalysisNoYes
Payroll ModuleNoYes
Customer Relationship Manager Module – CRMNoYes
Customer Account Consolidation – Parent-Child RelationshipNoYes
E-Business & E-BilingNoYes
Procurement ModuleNoYes
Spar Statement Recon With TraceabilityBasic TraceabilityYes – Fully
Debtors Account ConsolidationAge AnalysisYes – Fully
Daily Cash-Up – Full Integration To D-StoreNo (Pastel Partner)Yes
Sales & Cost-Of-SalesNo (Pastel Partner)Yes
Sales / Cost-Of-Sales Per DepartmentNo (Pastel Partner)Yes
Credit Age Anaysis ConsolidationBasicYes
Bank Statement Manager – Electronic Imports & Auto-ReconciliationYesYes
Store Operations ReportingYesYes
Fixed AssetsBasicYes – Fully
Cash-BookBasicYes – Fully

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